Signing a contract is an important milestone. But what happens next? Often, it seems like a matter of waiting until the first day of work. Yet the period between signing the contract and the actual start is a valuable opportunity that should not go unused. This is the pre-boarding phase, and making the most of this time is an essential part of successfully welcoming a new colleague.
What is pre-boarding?
Pre-boarding refers to all the actions and communications that take place in the period between signing the contract and a new employee's first working day. Whereas onboarding focuses on the first weeks or months after the start, pre-boarding focuses specifically on the period before. This phase offers a unique opportunity to remove uncertainties, build enthusiasm and already strengthen the bond with the organisation.
Why is pre-boarding so important?
For many new colleagues, starting at a new organisation can be exciting. They leave behind a familiar working environment and step into the unknown. Without contact in the pre-boarding period, this uncertainty can increase. Good pre-boarding responds to this by supporting and welcoming the new colleague before the first working day begins. This not only increases engagement, but also confidence in choosing the organisation.
Benefits of pre-boarding:
- Confirmation of choice: Let the new colleague know that they have made the right choice. This boosts confidence and reduces the chances of them pulling out.
- A flying start: By already involving the new colleague in the team and organisational culture, the transition is smoother.
- Building engagement: Informal contact moments and communication ensure that the new colleague already feels connected to the team.
How do you welcome a new colleague during pre-boarding?
A successful pre-boarding does not have to be complicated or formal. Indeed, by keeping it personal and approachable, you will make the process more pleasant and effective. Here are some practical tips for welcoming a new colleague during the pre-boarding phase:
- Send a welcome pack: A small package with nice items, such as a handwritten card, a notebook or something typical of the organisation, can go a long way.
- Schedule informal introductions: Consider a Zoom call with the team or a lunch date before the new colleague starts.
- Share relevant information: Send an overview of practical matters, such as login details or the agenda for the first week, so that they arrive at the start well prepared.
- Reinforce enthusiasm: Share inspiring stories about the organisation or successes of the team. This builds trust and ensures a positive start.
The result: a new colleague full of confidence
A well-designed pre-boarding period ensures that a new colleague starts work with enthusiasm and self-confidence. It shows that the organisation has an eye for the employee and invests in a warm welcome. This not only increases commitment, but also lays the foundation for a successful collaboration.
Why wait until the first working day to welcome a new colleague? Start building rapport earlier and make sure your new employee feels at home in the organisation from the very first moment. Pre-boarding is the key to a flying start and an engaged colleague!
Want to know more?
Curious about the ultimate candidate experience? This goes beyond pre-boarding! Whether someone applies, works with you or leaves: It's all about a lasting experience. With our nonstop employer branding model is your employer brand always on point.
